Complaints Policy

Code of Practice for Handling Complaints


​In this practice, we take complaints very seriously and try to ensure that all patients are pleased with their experience of our services. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible.


Complaints made to the practice


The person responsible for dealing with any complaints about the service is Dr. Maitri Sanket.

If a patient complains on the telephone or at the reception desk, we will listen to his or her complaint and offer to refer him or her to Dr. Maitri Sanket. The member of staff will take brief details of the complaint and pass them on. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone to deal with it.

If the patient complains in writing the letter will be passed on immediately to Dr. Maitri Sanket.

If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist unless the patient does not want this to happen.

We will acknowledge the patient’s complaint including a copy of this Code of Practice within three working days. You will be invited to discuss your concerns; we will seek to investigate the complaint within the agreed response period of the complaint being received to explain the circumstances which led to the complaint. If we are unable to investigate the complaint within this agreed time period, we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.

We will confirm the decision about the complaint in writing immediately after completing our investigation. This will be within 10 days of the complaint received

Proper and comprehensive records are kept of any complaint received.

{Practice Name} welcomes all complaints; any patient that makes a complaint will not be adversely treated due to having complained. If you do not wish to complain directly to the Practice, you can address your complaint directly to the relevant body.

Should a patient make a complaint or claim, we may need to provide information about the patient, and the treatment they have received, to insurers, indemnifiers, or legal advisers.

Complaining to Dental Complaints Service


We hope that, if you have a problem, you will make use of our practice complaints procedure.  We believe this will provide the best chance of putting right whatever has gone wrong and an opportunity to improve our practice.  However, this does not affect your right to complain to an independent body, if you feel you cannot raise your complaint with us or you are dissatisfied with the result of our investigation.


For further advice, you should contact:


Dental Complaints Service


37 Wimpole Street






Telephone: 020 8253 0800


(Monday – Friday 9am – 5pm)




General Dental Council


37 Wimpole Street








Telephone: 0845 222 4141 or 020 7887 3800


Complaints and the CQC


The CQC don’t get directly involved with complaints made to the practice. They do, however, encourage giving feedback for service providers.


To send feedback to the CQC about please go to:


or Telephone: 03000 616161 Monday to Friday, 8.30am to 5.30pm Excluding bank holidays